Room Request - One-Time Use

Use this form to request the use of a room on St. Catherine Parish Campus.  Please note that your request is not approved until you receive a confirmation email from the office scheduler.  All fields are required to submit this form. If a field is not applicable to your event, please enter "not applicable" in that field.

Event Details
Today's Date //
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Number of people that you expect
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Event Name
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Organization sponsoring event
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Event Description
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Event Date //
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Day of Week
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Time Requested
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Actual Time of Event
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Room(s) Requested
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Will alcoholic beverages be served?
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Will you charge for alcohol?
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Will an outside vendor be present (e.g. caterer, musician, DJ, videographer)
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If using an outside vendor, please explain
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Vendor needs COI EACH VENDOR WHO WILL BE ON CAMPUS WILL NEED TO PROVIDE A CERTIFICATE OF INSURANCE THAT MEETS OUR INSURANCE REQUIREMENTS.
A STAFF PERSON MUST BE INVOLVED IF YOU ARE USING ANY OF THE ITEMS BELOW:
I am requesting to use the following:
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Notes:
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Contact Information
Primary Contact Person
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Contact Email
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This will be used as the primary means of communication
Contact Phone --
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Address
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User's Responsibilities
1. Set-up and clean-up is the responsibility of the group using the facility, unless arrangements have been made with the Parish Event Coordinator. Before leaving, clean up any spills and messes, Also pick up paper off the floor and counters in the bathrooms, so the facility is in order for the use of the next group. Set-up and clean-up includes the set up and take down of tables, with staff supervision. Mylar balloons are not allowed in the hall. This includes an arch of balloons.
2. Inform the Parish Office of any damage or possible damage that occurred during the event.
3. Please assign one person to be responsible to assure the group will have access to the room, and that the facility will be locked at the end of the event. (Particularly, in Victoria Hall, assure the panic bars of eveary door have been locked when you leave the building.) IF A KEY IS NEEDED, arrange to check one out from the parish office during office hours.
4. Contact the parish office to confirm the rental and insurance fees, if any, for your space.
5. A facility use agreement, insurance, and/or rental fee may be needed before confirmation of the space is completed.
6. This form is only a request. The room is not reserved until you have received a confirmation from the parish office.
Signature:
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For Staff Use Only
Facility Use Agreement:
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Insurance:
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Non-Profit Status:
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Payment:
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